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The power of empowerment
Posted by
Shareef Mahdavi
October 13, 2009 03:39 PM
What separates a good business from a bad one? In the realm of service and customer experience, it all boils down to people. A recent trip to my alma mater, the University of Michigan, offers two encounters that illustrate what happens when people are or are not empowered to take care of customers. In Ann Arbor, a stop at Zingerman's Delicatessen is a must for anyone who has set foot on campus in the past 25 years. It's an institution that has drawn high praise for the quality of its service as well as its food. I was digging into a steaming bowl of oatmeal when co-owner and founder Ari Weinzweig came up and commented on the origin of the oats in my oatmeal. I had no idea who this man was that approached my table as well as many others. He moved from customer to customer, greeting each like an old
friend (I suspect many were). Only later did I discover who he was. His behavior embodies their mission to enrich the lives of as many people as they can. His original deli consciously decided not to grow and franchise as they certainly could have. He and his partners decided instead to grow a "family" of businesses by adding a bakery, a creamery, a catering business and even ZingTrain, a consulting business that teaches customer service principles to others. Theirs is a remarkable story that's evolved into a large-sized $25 million a year business yet remains small enough after the past quarter century that the cashier who rung up my breakfast cheerily inquired almost an hour later, "And how did those raisins do in your oatmeal?" Contrast that with my stay at the venerable Weber's Inn, another tradition on the Ann Arbor campus, with billboard signs on the approaching freeways touting its legacy since 1937. Comfortably settled into my room and tucked into bed, I was hearing voices that wouldn't go away as I tried to sleep. It was a radio sounding like someone left it on just loud enough to be audible. It wasn't the clock radio in my room, which I kept checking just to make sure. In need of some shuteye for an 8 a.m. meeting, I let the front desk know and they said they'd look into it. I kept hearing the radio and never heard back from the staff. The next night yielded the same conditions. How weird, I thought, now surmising like a detective that it wasn't an inconsiderate neighboring room but something more sinister. Really in need of sleep before a 4 a.m. wake-up call, I again called the front desk. They again promised to investigate. Again, no response. Dressed and ready to depart at 4:20 a.m., I called a third time, inviting the late-night supervisor to come hear for himself. He came up and claimed trouble hearing the sound I was hearing. (Mistake No. 1: Failure to acknowledge my concern.) I was bleary-eyed following a second night without sleep, and his response made me wonder if I was simply "hearing things." He then hemmed and hawed and said I could speak to his boss at the front desk, which I did on the way out. (Mistake No. 2: Failure to take ownership and instead "punt" the problem.) Unfortunately, the night manager spent more time tapping his keyboard and looking
down at his computer screen than he did making eye contact with this tired and now grumpy guest in his hotel. (Mistake No. 3: Failure to empathize and simply ask what could be done that might help.) After what felt like endless typing and viewing of his computer monitor, he printed the receipt and proudly noted the 20% discount applied to my bill. Now I was livid. I told him that if this hotel was my business and I observed a near total failure of providing the most basic service of a good night's rest, I would refuse to let the customer pay. He didn't get it. Instead, he referred me to his boss,
who would be in next week. (See Mistake No. 2 above.) I left, caring nothing about the discount and focusing a lot on how I felt. I was near the intersection of frustration and fatigue, a world apart from the glee, near-giddiness and happiness I had at the deli less than a day earlier. It is indeed the people who make or break the experience for the customer. Oatmeal can be had nearly anywhere; hotel rooms are practically everywhere. Yet it was the encounters with staff that will have me returning again and again to Zingerman's and never to Weber's Inn. Both claim to be campus traditions — but while one seeks to continually improve over time, the other remains stuck in time, offering a response that might have been acceptable circa 1975. The hotel staff was polite, did investigate and did offer something. But as expectations evolve in today's service-dominated economy, it's the front-line workers who need to be able to make decisions to satisfy customer requests and recover from service defects. Those billboards for Weber's Inn tout how great the hotel is (raising expectations, by the way) yet they failed to deliver. Zingerman's advertising is fully handled by its customers, also setting a high bar to meet expectations, but the humble deli has the culture and systems to support it. These polar experiences should cause you to think about three things: 1. How do you set expectations for what people experience in your medical practice or business? 2. What are your employees allowed and encouraged to do to meet or exceed customer needs? 3. How do you respond when something goes wrong? And what about when something goes so well that customers comment? Ultimately, it's the daily decisions and behaviors that will drive your legacy and "tradition" in your community. Given how easy it is these days to spread the word — positive or negative — the need to intentionally strive for superior service and experience has never been greater. Want more experience? Go to www.premiumeyesite.com.
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